The Pennsylvania Department of Human Services (DHS) and the Pennsylvania Department of Education are announcing the schedule for annual statewide training sessions offered to all participating School-Based Access Program (SBAP) teams.

This year all training sessions will be held virtually on September 29, 2020 via Schoology. You will be able to view a pre-recorded session for each of the four training areas and then participate in a live Q&A with the speakers via Zoom. Registration is required; see instructions below.

Participation is strongly encouraged. Local educational agencies (LEAs) are encouraged to assign at least one representative to attend the training in order to receive important SBAP information. No downlink sites will be available.

WHAT TRAINING IS OFFERED?

SBAP General Session

The General Session will be led and presented by DHS. DHS team members will review policy highlights of SBAP, updates to the Provider Handbook, SBAP annual performance and claiming levels, and other important information and reminders. The DHS team will address flexibilities within SBAP to help navigate through the ongoing public health emergency.

Compliance Session

The Compliance Session will be led and presented by DHS. DHS team members will review common errors found during SBAP record reviews, allowable telehealth services, and how to determine if your provider is currently licensed. 

Optimizing Your SBAP Potential While Functioning in a Virtual Setting

During this session, Public Consulting Group will focus on assisting participating LEAs in achieving compliance within the SBAP and managing operational changes associated to virtual participation.  LEA responsibilities impacting compliance include:

• Related Service Documentation: Ensure monitoring of service log entry, compliance information, and reimbursement levels;
• Random Moment Time Study: Ensure quality of staff pool positions, moment responses, and shifts; and
• Medicaid Administrative Claiming: Impact of annual Unrestricted Indirect Cost Rate.

Understanding the SBAP Cost Reconciliation/Cost Settlement Process

During this session, Sivic Solutions Group will provide an overview of the cost reconciliation/cost settlement process. Cost-based reimbursement ensures that LEAs are appropriately reimbursed for the actual costs for the delivery of direct medical services to Medicaid eligible children. This training will emphasize 1) Accurate reporting of costs; 2) Guidelines for entering depreciation costs; 3) Understanding tuition reimbursement methodology; 4) Emergency preparedness recommendations; and 5) Potential impacts on Fiscal Year 19-20 cost settlement from the COVID-19 public health emergency.

WHO SHOULD ATTEND?

These sessions are intended for ACCESS coordinators, special education directors and supervisors, business managers, and anyone else involved in SBAP.

WHEN AND WHERE WILL TRAINING SESSIONS BE HELD?

Date                                              Time                                 Location

Sept. 29, 2020 (Tuesday)              9 a.m. – 3 p.m.                Virtual Training

HOW DO I REGISTER?

Registration is required. Please register online via the Pennsylvania Training and Technical Assistance Network (PaTTAN) Training Calendar at http://www.pattan.net.  

Please contact Sharon Kennedy at skennedy@pattan.net with any registration questions.

For content questions, please contact DHS’ vendors at SBAPsupport@pcgus.com or PAsupport@sivicsolutionsgroup.com